ICP / HOWLER
ICP. Confidentiality of information and documents
HOWLER's offers, technical studies and documentation are prepared for a specific task. They may contain non-public calculations, organisational arrangements and individually developed solutions. ICP defines how these materials are labelled and how recipients should use them responsibly.
Purpose of disclosure
We provide the document to the named recipient to assess an offer, agree the scope of work or carry out an agreed task. The recipient may be an individual or an organisation named in the correspondence. Access should be limited to what that purpose requires. Providing a document for assessment does not grant an unrestricted right to publish, sell or use it for other projects.
This page explains our principles. Specific obligations arise from legislation, concluded agreements and effective restrictions accompanying the disclosure of information. Simply opening this page or receiving a file does not automatically create an additional agreement or impose a penalty.
Three access levels
01
INTERNAL – material intended for work within HOWLER or the recipient's agreed team. It may be shared with people involved in the task to the extent necessary. It is not intended for public distribution. Sharing it outside the designated team requires agreement with the sender, unless the law provides otherwise.
02
CONFIDENTIAL – material containing non-public commercial, technical or organisational information disclosed subject to confidentiality. We restrict access to authorised people who need the information for a specified purpose. Without the appropriate authorisation, it should not be shared with competitors, published or used outside that purpose, particularly as the basis for a third party's or an alternative offer.
03
SECRET – HOWLER internal category – material requiring particularly restricted circulation, provided to individually named people. Further disclosure, additional copies or a change of purpose require prior agreement to the extent that the recipient is bound by that restriction. “Secret” is HOWLER's private organisational designation, not a classification under Poland's Act on the Protection of Classified Information.
We state the access level in the document or message. The label alone does not establish that all the information meets the statutory requirements for a trade secret. Clarify any uncertainty about the scope or recipients with the sender before sharing it further.
Authorised sharing of documents
Within the recipient's organisation, information should only reach people working on the specified task. Legal, technical, financial and other professional advisers may have access to the extent permitted by law or agreed arrangements, while maintaining appropriate confidentiality. These restrictions do not exclude the recipient's right to obtain legal assistance.
Share only the necessary part of the material, retain its labels and use the agreed channels. Do not place confidential materials in public folders or open services, or send them to unintended recipients. Working copies should serve the agreed task and remain under the control of authorised people.
Use of content and rights to materials
Do not copy, modify or distribute protected studies beyond the scope of your entitlement. Do not remove authorship credits or present someone else's work as your own. The prohibition on using a confidential study for a competing offer applies to the scope covered by a confidentiality obligation or other effective protection.
HOWLER relies only on rights that it holds. Materials belonging to other parties remain subject to their right holders' rights and the relevant licences. Protection does not automatically cover ideas themselves, general methods or publicly available knowledge. It does not exclude the independent development of a solution or the lawful comparison of offers.
Legitimate exceptions
These principles do not restrict disclosure required by law or a lawful request from an authority, or permitted reporting of breaches in the public interest. They do not override statutory exceptions or the recipient's rights. Confidentiality does not cover information that has lawfully become public, has been independently developed or has been lawfully obtained without a duty of confidentiality. Inform HOWLER of any required disclosure where the law allows this and it does not infringe protected rights.
Completion of work and reporting an incident
Once the purpose of use has been fulfilled, return or delete unnecessary copies in accordance with the applicable arrangements. Documents required by law or necessary for the establishment, exercise or defence of claims may be retained with restricted access. Ending discussions does not in itself end the duty of confidentiality; its duration is determined by law or agreed arrangements.
If you received a document in error or notice unauthorised access, do not share it further. Report the incident to biuro@howler.pl, providing the document identifier and a brief description. Do not send further copies of confidential attachments unnecessarily.
biuro@howler.plProtecting HOWLER's interests
In the event of a breach, HOWLER may pursue the claims available to it, including cessation of the infringement, removal of its effects, compensation for damage or recovery of benefits obtained, provided the relevant legal requirements are met. Liability and its extent are assessed on the basis of the circumstances and evidence. This page does not establish automatic penalties or a predetermined amount of compensation.